It is KINGSIDA TRADING LTD’s policy to respect confidentiality and privacy of individuals who open an account or have a business relationship with KINGSIDA TRADING LTD. Under the applicable law, KINGSIDA TRADING LTD has an obligation to collect information from its clients and verify their identity to meet regulatory requirements. This Privacy Policy or Statement sets out the ways KINGSIDA TRADING LTD managing client information upon receipt of personal information submitted.
Principle 1 – Accountability: Each employee of an organization is responsible for personal information under his or her control and designated individual(s) shall be accountable for compliance with its Privacy Policy.
Principle 2 – Identifying Purposes: The purposes for which personal information is collected shall be identified before or at the time the information is collected.
Principle 3 – Consent: The prior knowledge and permission of the individual are required for the collection, use or disclosure of personal information, except for legal or security reasons.
Principle 4 – Limiting Collection: The collection of personal information shall be limited to that which is necessary for the purposes identified. Personal information shall be collected by fair and lawful means.
Principle 5 – Limiting Use, Disclosure and Retention: Personal information will not be used, disclosed or retained for purposes other than those stated at the time of collection, except with the permission or consent of the individual, or as permitted or required by law.
Principle 6 – Accuracy: Personal information shall be as accurate, complete and current as is necessary for the identified purposes for which it is to be used.
Principle 7 – Safeguarding Information: Personal information will be protected by safeguards appropriate to the sensitivity of the information.
Principle 8 – Openness: The policies and procedures of an organization relating to the management of personal information will be made readily available to its clients and employees for specific information.
Principle 9 – Individual Access: Upon request, an individual will be informed of the existence, use and disclosure of his or her personal information and shall be given access to it. An individual will be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
Principle 10 – Handling Client Complaints and Suggestions: Individuals can address any complaint regarding compliance with the above principles to the Privacy officer of KINGSIDA TRADING LTD.
Privacy Practices
The above privacy regulations pertain to all employees or representatives of KINGSIDA TRADING LTD. Each employee of KINGSIDA TRADING LTD is required to be responsible for client personal information under his or her control and designated officers are accountable for compliance with this Policy.
Personal information refers to information that can identify an individual, including age, marital status, home address and telephone number, personal email address, employment history, social insurance number, bank account information or credit history etc. Such information may be provided to us on an account application or a business contract signed, or by a phone call, correspondence in mail or email to us, or by use of our website.
Why Collecting Your Personal Information?
KINGSIDA TRADING LTD is required by law to obtain and collect certain personal information about you as a client in order for us to set up and maintain an account or provide services for you. As stated below, such information will allow KINGSIDA TRADING LTD to carry out its obligations under law and policies regarding client identification and verification, and help establish a relationship with you and provide the best possible service to meet your needs.
1. To understand and establish your identity as a client;
2. To create a client record or file as required at KINGSIDA TRADING LTD;
3. To understand your needs and assess your eligibility for our services and products;
4. To provide you with the services you have agreed to obtain from KINGSIDA TRADING LTD;
5. To maintain business relations and protect you and us from error or any fraud; 6. To comply with all applicable law, regulations and compliance requirements.
Collecting Your Personal Information
KINGSIDA TRADING LTD collects personal information from you as a client in a number of ways as stated below. These ways apply to all methods of collecting personal information including hard copy, electronic and verbal means, and the personal information provided by you will only be used for the purposes indicated in the section above.
1. Directly from you, when you provide information and sign on KINGSIDA TRADING LTD’s physical application or online from.
2. Your voluntary disclosure of personal information directly to KINGSIDA TRADING LTD by phone, mail, email, or our website.
KINGSIDA TRADING LTD protects your personal information by using appropriate storage, which may be kept in electronic or paper format, and is gathered in a “Client Record”. Such record or client file may include information about your name, date of birth, address, contact details, employment details, your tax resident status, etc.
Depending on the type of business or service duties required, KINGSIDA TRADING LTD may need to keep additional information about your account, transactions or when identified as a necessity during the business process, or as required by applicable law or compliance policy.
During the process of providing services to you, KINGSIDA TRADING LTD employees are required to obtain accurate, complete and current personal information from you, and keep it updated as is necessary for the identified purposes related to your account, transactions, or services. Such information is required to be provided and updated timely in order for us to provide you with better services and meet our regulatory requirements.
*Limiting Use, Disclosure and Retention of Personal Information
KINGSIDA TRADING LTD may disclose your personal information to a related third party, business partner or government agency under certain circumstances below. This is done only to meet your service requirements or as may be required by any relevant law or government agencies.
1. If a disclosure is connected to the purposes indicated by using service providers authorized, in which case, KINGSIDA TRADING LTD signs an agreement with it to ensure appropriate controls and protections are in place;
2. You have authorized us to do so for services needed by using financial institutions nominated by you;
3. It is required by law, government agencies, or legal requests related to your account activities.
KINGSIDA TRADING LTD employees are required to record and maintain the accuracy of your personal information on your file and ensure that it is accurate, complete and up-to-date. However, from time to time, there may be an error occurred. If you find any inaccurate information on your account or transactions, or your personal information has changed, please notify us immediately. We will correct or update it timely.
In addition, if you have any questions, concerns or a complaint about your personal information, please contact us directly by using one of the methods below (If a complaint, please send it in writing). Upon receipt of your request or complaint, we will contact you as soon as possible to ensure that the necessary corrections or changes are made timely, and will act diligently to address your concerns or resolve problems appropriately.
Contact information;
Kingsida Trading Limited Privacy Officer
Telephone: 09-5228635
Mail: 1250 DOMINON ROAD, MT ROSKILL, AUCKLAND 1041
Email: [email protected]
OAIC contract;
Office of the Australian Information Commissioner
GPO Box 5218, Sydney NSW 2001
Telephone: 1300 363 992
Mail:
GPO Box 5218
Sydney NSW 2001
Fax: +61 2 9284 9666
Email: [email protected]